Logistic Manager

The Action Contre La Faim is hiring a Logistic Manager, for Mueda in Cabo Delgado.

Mission 1: Provide leadership in the area of activity

Monitoring and analysing logistical indicators in his/her zone;
Assessment of the logistical capacities of his/her zone;
Support to Program Managers in the assessment of their needs;
Optimising the logistics response for his/her zone by analysing indicators, making recommendations and providing information updates;
Maintaining updates of the logistics capacity in his/her zone and planning accordingly;
Making available all logistical information needed for the elaboration of projects, training and monitoring Program Managers.

Mission 2: Implement and ensure the performance of the supply chain

Ensuring conformity with ACF procedures at each stage of the supply chain;
Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock) throughout his/her zone;
Advice, information and alerts on the processing of requests to the requesters;
Comprehensive knowledge of the market in his/her zone;
Timely and high quality reporting on his/her area of activity;
Putting in place ACF logistical procedures and training and supervising both clients and suppliers in the application of these procedures;
Contributing to the Project Procurement Plan at the launch of new projects;
Monitoring the Supply Plan;
Establishing the Treasury Forecast;
Receiving and approving the Procurement Requests and updating the Procurement Follow-Up;
Putting in place and arranging for purchases in a timely manner and in accordance with the ACF procedures applying to each purchase (goods, tasks, services, premises);
Negotiation and selection of suppliers;
Controlling deliveries to bases and programs;
Control stock management (storage conditions, reporting, expiry dates) and stock movements;
Collecting data on the market and local suppliers.

Mission 3: Implement and ensure the performance of facilities management

Safety of the working and living environment;
Provision and maintenance of logistical equipment;
Security of logistical equipment, training and assistance to users;
Supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment;
Provision of water and energy supplies to all buildings required for the functioning of the base and the living environment;
Timely and high quality reporting on his/her area of activity;
Undertaking or supervising the installation, maintenance and repair of logistical equipment;
Maintaining the equipment list at the base;
Assessing the needs for logistical equipment and ensuring proportional allocation;
Carrying out an inventory and reporting on the state of repairs of property on arrival and departure;
Supervision of the energy sources and vehicle fleet management: maintenance, planning, monitoring costs, administrative aspects (insurance, documentation).

Mission 4: Implement and ensure the performance of information and communication technology and network management

The setting up and efficient operation of the means of communication (voice and data) in accordance with ACF standards;
The security of both equipment and its users;
Training and support to users;
Rationalisation of the costs of equipment utilisation;
Assistance to the Head of Logistics Department in the strategic choice of equipment;
Undertaking or supervising the installation, maintenance and repair of equipment;
Maintaining the equipment list;
Assessing the needs for equipment and ensuring proportional allocation;
Putting in place rules for the use of equipment and ensuring they are observed.

Mission 5: Contribute to security management

Working with the Field Coordinator on the definition of a local security plan;
Putting in place security guidelines for the base and ensuring they are properly applied;
Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the Field Coordinator;
Writing of the local security plan and transmitting to Field Coordinator for validation;
Security briefing and training of ACF teams;
Monitoring the application of security procedures, issuing reminders and alerting the Field Coordinator as and when necessary.

Mission 6: Setting in place and following up collaboration and coordination in logistics with the mission’s partners

Analysing the risks in logistical matters and formulating recommendations concerning the selection of partners;
Implementing and monitoring the modes of logistics management in the framework of joint projects;
Establishing with the partner the logistical aspects of partnership conventions and agreements;
Ensuring that the undertakings of ACF and its partners on logistics matters are respected;
Playing a role in consolidating the capacities of partners where a need is identified;
At base level, taking full advantage of all innovative practices in the management of partnerships.

Mission 7: Manage the Logistics team in the base

Day-to-day management of his/her team (guidance, follow-up, motivation);
Evaluating the performance and developing the skills of his/her team members;
Defining the Human Resources needs in his/her area of activity and producing the organisational chart of his/her team;
Taking part in the recruitment of his/her teams;
Organising and leading team meetings;
Working out and monitoring individual action plans for team members;
Managing planning operations, task sharing and coordination of work;
Providing for evaluation interviews for team members;
Providing technical support to the teams;
Identifying the training needs of team members;
Devising, organising and leading training sessions.

Managing difficulties in the team

Secondary school certificate + 5 years of higher education and/or professional experience in logistics;
Previous experience of at least 2 years in similar or relevant positions.

Required skills

Good management skills – Good communication -Rigour – Organisational skills – Proactive attitude – Negotiation skills – Ability to work in a multidisciplinary;
Computer literacy: Word, Excel, PowerPoint;
Good level of English;
Excellent team management skills, good listener, high communication skills.

Note: Send your application to the email below indicating the position you are applying for.

Procedure: Candidates selected for a technical test will be contacted by phone.

Validade: 25 de Novembro de 2022