Supply Manager

The Action Contre La Faim is hiring a Supply Manager, for Cabo Delgado.

Mission 1: To ensure the smooth running of the Mission’s Supply Chain

Oversee the weekly requisition process;
Ensure that all information is correctly filled in and processed according to the ACF Log Kit standards;
Keep the different departments informed of the processing of their orders at the coordination level;
Ensure that all supply chain documents are archived in accordance with Kit Log procedures;
Ensure that physical control and stock monitoring are in line with each other and carry out regular and ad hoc checks;
Check and compile the monthly report for the supply side (LINK, SFU, IKD);
Analyze the indicators and performance of the supply side;
Ensure that ACF’s logistics procedures are followed and supervise suppliers on the application of these procedures;
Prepare cash flow forecasts;
Control stock management (storage conditions, reports, expiry dates) and stock movements concerning supplies and deliveries to the field.

Mission 2: Supervise supplies

Link PPPs to purchase lines to avoid market splits;
Anticipate the procedures to be followed in conjunction with the Purchasing Manager according to the specific procedures of KLV3 and the donors;
Participate in the identification of framework agreements that need to be produced at mission level to facilitate procurement and responsiveness;
Maintain good relations with existing suppliers with whom ACF deals;
Support the supply team in processing requests by prioritizing them according to needs and deadlines;
Support the supply team by running the procurement processes when needed and when delegated by the log HOD;
Anticipate financial needs through cash flow forecasts.

Mission 3: Supervise storage management and inventory control

Ensure that stock management procedures and instructions are followed;
To ensure that the security of stocks and compliance with the relevant rules is maintained at all times;
Establish replenishment levels if necessary;
Controlling stock inventories (bi-annual and random);
Regularly check the storage conditions (regular cleaning, organisation, ventilation and temperature control monitored and respected);
Ensure that all documents match (physical inventory, stack cards, stock cards, stock report).

Mission 4 : Manage the Supply team

Mission 5: Ensure smooth management of the LINK software on the mission

To be the LINK focal point with headquarters;
Informing the LINK team at headquarters of any problems with the information system;
Provide adequate training to all new users (applicants, logistics users, etc.);
Supporting users when they encounter unusual situations with the software on how to solve them;
Manage LINK data (delivery locations, local markets, local suppliers, taxes…).

Mission 6: Archiving

Ensure that all procurement & Supply documentation (purchase records, storage, transport) is scanned and archived electronically on LINK and in hard copy in the archive room;
Liaising with the base logisticians to send all paper procurement & Supply files to the capital for archiving;
Regularly monitor the scanning of documentation and if correct archiving on the NAS/LINK.

Mission 7: Report

Complete and maintain the Contract Tracker in conjunction with the Purchasing Manager;
Ensure that the Stock Report is updated.

Bachelor’s degree or higher in Logisitcs and/or Business administration or another related field. CIPP / CSCP / CPSM is an asset;
Practical experience in mission procurement and stock management;
Minimum 3-years experience in procurement management;
Excellent team management skills, good listener, high communication skills;
Female candidates are highly encouraged to apply for this position.

Note: Send your application to the email below indicating the position you are applying for.

Procedure: Candidates selected for a technical test will be contacted by phone.

Validade: 20 de Dezembro