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Reporting And Grants Officer

 

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organization that supports humanitarian aid workers by establishing safety coordination platforms. INSO provides registered NGOs with a range of services including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. INSO provides daily support to more than 1000 NGOs operating in 16 countries.

INSO Mozambique

INSO provide support to enhance the delivery of aid and preserve the safety of staff employed by NGOs offering humanitarian and emergency assistance to the people living in the northern and central regions of the country. By joining INSO Mozambique you will be supporting the humanitarian programs working to help the people that have been displaced and lost their livelihoods.

Job Summary

Under the direct supervision of the Country Director, the Reporting Officer is responsible for facilitating the coordination of high-quality and timely inputs for donor reports, assisting with grant management and communications tasks including the collection of success stories, and act as a focal point for consolidation of indicators and means of verification at the country level. This position will work closely with colleagues at headquarters, including the Grants Manager, MEAL Manager and Communications Manager. The successful candidate will have excellent communication and writing skills in English and French, the ability to prioritize competing tasks, initiative, and attention to detail.

The Reporting and Grants Officer position is an interesting, multi-disciplinary role, offering a unique opportunity to work in a close-knit team that is supporting safety and access in the NGO community.

Major Responsibilities

  • Track external reporting dates according to the contractual obligations of INSO and ensure timely communication of internal and external reporting deadlines with the field programmed staff.
  • Keep track of deadlines of any mission reporting date, organize and prepare the reports, both to donors and authorities (nationals and provincials).
  • Support Country Director in consolidation and editing of the donor reports, proposals, and modification requests.
  • Regularly collect, write and consolidate success stories through interaction with the field program staff for both internal and external audiences, working closely with the Communications Manager for collecting external communication material.
  • Act as brand ambassador for the country office, guiding colleagues on donor and INSO visibility as well as brand application.
  • Facilitate content collection activities such as photoshoots and interviews, including administrative assistance and in-country coordination.
  • Maintain an output tracker and store means of verification, and supporting field programmed team with archiving and data cleaning.
  • Work with the country management team for grant opening, review, and close-out meetings, archiving the minutes of meetings and circulating action points.
  • Support the country director for archiving contract-related documents and internal materials.

Mandatory Requirements

  • Bachelor’s degree in Political Science, International Relations, or a relevant social sciences discipline.
  • Excellent writing, reading, and speaking skills in English and French.
  • Advanced knowledge of MS Office applications including Word, Excel, PowerPoint.
  • 2-3 years of work experience, preferably with an NGO.
  • Systematic, proactive, innovative, self-motivated, and detail-oriented.

Preferred Characteristics

  • Familiarity with the US and European donors including BHA, ECHO, SDC, SIDA, FCDO etc.
  • Previous experience in grants, MEAL or communication departments.
  • Understanding of the work and nature of NGOs.

Key Personal Competencies

  • A proactive and outgoing with good communication skills.
  • Ability to prioritize, take initiative and work with limited supervision.
  • Team player.
  • Excellent interpersonal skills.
  • Demonstrated understanding of humanitarian principles and practices.
  • Time management skills

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

  • 12-month renewable contract.

How to Apply

Please submit completed applications and reference REPORTING AND GRANTS OFFICER in the subject line. Applications should be in English and include:

  • An updated CV (maximum 3 pages).
  • A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Please do not send any additional information. Only short-listed candidates will be contacted. Applications will be considered on a rolling basis.


To apply for this job email your details to jobs@moz.ngosafety.org até 01 de Abril de 2024.

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